Solutions

Improve Efficiency With Our Business Process Solutions

Accounting & AP Automation

How can AP Automation save you time, money, and reduce your risk exposure?

How much time and money could automation in your accounting department save your business or agency?

Your accounts payable department likely has routine tasks which are handled and assigned to multiple people in your organization.

What you may not know is that properly connecting those people and information together in an enforceable process can eliminate many of the problems and pain you encounter.

We have a solution if you’re Interested in:

  • Streamlining the AP process
  • Information management through ECM (Enterprise Content Management)
  • The cost of inefficient paper processes

Accounting and ERP Software Integration

AP Automation software captures and automatically processes your AP invoices from multiple inbound sources, including existing document scanners or Multi-Function Copiers. Invoices are automatically routed for 2- way and 3-way matching workflows and approvals.

Improve Vendor Relations

Respond to inquiries instantly rather than wasting time looking through file cabinets.
Vendor relations will improve and staff will be able to focus on more important tasks.

  • Instantly find any document right from your desktop.
  • E-mail documents to vendors while on the phone.
  • Eliminate paper processing costs and storage fees.
Business-office-pen-calculator-computation-163032
7

Enterprise AP Processing with Automatic Routing and Approvals

Accounts Payable (AP) Automation Software quickly and securely captures, processes, and routes your invoices automatically. Empower your team to focus on higher value goals by reducing your procure-to-pay processing time.

  • Intelligent Data Capture recognition with automatic 2 & 3-way matching and routing.
  • Electronic invoice approval anytime, anywhere.
  • Reduce/eliminate late payment penalties and capture early payment discounts.
  • Improve operational efficiency, vendor relations, and customer service.
  • Instantly locate invoices with supporting documentation.
  • Retrieve, view, print, and email documents from any computer.
  • Eliminate demand for physical storage space.

Intelligent Data Capture

Hines EDM instantly recognizes and extracts key information from inbound vendor invoices. Once captured, the information is analyzed, matched (2 & 3-way), then routed to your accounting system for automatic invoice data entry and to the approval process. Upon arrival, the entire life cycle of the invoice can be easily and cost-effectively managed electronically.

  • Review AP Invoices electronically for easy approval.
  • Reduce time required to complete tasks.
  • Integrate with your accounting or ERP system.
  • Reduce manual errors with consistent, accurate filing.
  • Ensure compliance procedures and approvals are followed with automatic routing and processing.
  • Manage employee distribution of workload based on attendance and productivity.
5
2

Reduce Compliance Worries

AP automation with document management software eases administrative burden to remain compliant and maintain proper retention of documents.

  • Reduce the storage burden of complying with record-keeping and destruction regulations such as Sarbanes-Oxley Act, Generally Accepted Accounting Principles (GAAP) and others.
  • Enforce document retention policies.
  • Guarantee file integrity with authentication, which time and date stamps every image.
  • Electronic document storage ensures safety and security of all files in the event
    of a disaster.
  • Monitor document access and retrieval with Audit Trail.

Reduce Compliance Worries

AP automation with document management software eases administrative burden to remain compliant and maintain proper retention of documents.

  • Reduce the storage burden of complying with record-keeping and destruction regulations such as Sarbanes-Oxley Act, Generally Accepted Accounting Principles (GAAP) and others.
  • Enforce document retention policies.
  • Guarantee file integrity with authentication, which time and date stamps every image.
  • Electronic document storage ensures safety and security of all files in the event of a disaster.
  • Monitor document access and retrieval with Audit Trail.

How Much Does Scanning Cost?

There are many benefits to be had from scanning and converting your paper documents, including microfilm to digital format.

  • Easily Organize and quickly access all your information
  • Reduce labor costs
  • Faster response time
  • Free up valuable storage space
  • Access files from multiple locations
  • Safer document storage and retention

A properly designed and implemented electronic document management system will save time and money, safeguard information assets, and improve customer service. We offer multiple ways to pay for scanning so you can choose the option that is best for you.

Flat rate scanning per box is popular with many of our clients because it allows them to easily estimate their total costs by simply counting boxes or filing cabinet drawers. Prices per box range from $85 to $200 per box depending on the amount of prep and indexing required. We can also do flat rate pricing for microfilm rolls or microfiche. Our pricing is based on condition of film and amount of indexing you need. Please give us a call or send an e-mail to request a custom quote.

com_isteam_stock_65614___
File-Stack

About Our Scanning Services:

Hines EDM Inc. helps agencies digitize records and implement compliant records management systems. We have completed projects for wide variety of public and private agencies in California. Hines EDM will take your boxes and file cabinets of bulky paper documents and quickly and accurately convert them into high quality digital images – for around the same cost as making a photocopy. We can also convert microfilm and microfiche, large-format drawings and blueprints, and various types of electronic formats such as PDFs, tif’s Word Documents etc. Once converted your options are limitless. We can import the digitized files into your existing document management system or we can provide you a brand new state of the art system. We also offer cloud based solutions where multiple users can securely access your scanned documents, using only a standard internet browser.

Give us a call if you have any questions. Our experienced and friendly staff would love to answer any questions you may have and help you decide what is the best solution for you. (916) 784-8436.

Document Scanning:

  • Standard and Legal-sized Paper
  • Blueprints, Maps, and Large-Format Drawings
  • Microfilm

Contact Hines EDM

  • Microfiche
  • Large Archive Consolidation
  • Aperture Cards
4

Document Scanning:

  • Standard and Legal-sized Paper
  • Blueprints, Maps, and Large-Format Drawings
  • Microfilm
  • Microfiche
  • Large Archive Consolidation
  • Aperture Cards

Contact Hines EDM

4