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Accounting & AP Automation

How can AP Automation save you time, money and reduce your risk exposure?

How much time and money could automation in your accounting department save your business or agency?

Your accounts payable department likely has routine tasks which are handled and assigned to multiple people in your organization.

What you may not know is that properly connecting those people and information together in an enforcable process can eliminate many of the problems and pain you encounter.

We have a solution if you’re Interested in:

  • Streamlining the AP process
  • Information management through ECM (Enterprise Content Management)
  • The cost of inefficient paper processes

Accounting and ERP Software Integration

AP Automation software captures and automatically processes your AP invoices from multiple inbound sources, including existing document scanners or Multi-Function Copiers. Invoices are automatically routed for 2- way and 3-way matching workflows and approvals.

Accounts Payable Automation

Improve Vendor Relations

Respond to inquiries instantly rather then wasting time looking through file cabinets.
Vendor relations will improve and staff will be able to focus on more important tasks.

  • Instantly find any document right from your desktop.
  • E-mail documents to vendors while on the phone.
  • Eliminate paper processing costs and storage fees.

Enterprise AP Processing with Automatic Routing and Approvals

Accounts Payable (AP) Automation Software quickly and securely captures, processes, and routes your invoices automatically. Empower your team to focus on higher value goals by reducing your procure-to-pay processing time.

  • Intelligent Data Capture recognition with automatic 2 & 3-way matching and routing.
  • Electronic invoice approval anytime, anywhere.
  • Reduce/eliminate late payment penalties and capture early payment discounts.
  • Improve operational efficiency, vendor relations and customer service.
  • Instantly locate invoices with supporting documentation.
  • Retrieve, view, print and email documents from any computer.
  • Eliminate demand for physical storage space.

Intelligent Data Capture

Hines EDM instantly recognizes and extracts key information from inbound vendor invoices. Once captured, the information is analyzed, matched (2 & 3-way), then routed to your accounting system for automatic invoice data entry and to the approval process. Upon arrival, the entire life cycle of the invoice can be easily and cost-effectively managed electronically.

  • Review AP Invoices electronically for easy approval.
  • Reduce time required to complete tasks.
  • Integrate with your accounting or ERP system.
  • Reduce manual errors with consistent, accurate filing.
  • Ensure compliance procedures and approvals are followed with automatic routing and processing.
  • Manage employee distribution of workload based on attendance and productivity.

Reduce Compliance Worries

AP automation with document management software eases administrative burden to remain compliant and maintain proper retention of documents.

  • Reduce the storage burden of complying with record keeping and destruction regulations such as Sarbanes-Oxley Act, Generally Accepted Accounting Principles (GAAP) and others.
  • Enforce document retention policies.
  • Guarantee file integrity with authentication, which time and date stamps every image.
  • Electronic document storage ensures safety and security of all files in the event of a disaster.
  • Monitor document access and retrieval with Audit Trail.